Why We Do What We Do

At Procurement Strategy Group, we support event and conference planners by taking the guesswork out of the planning process, eliminating hidden costs, and negotiating fair and transparent contracts that build relationships with suppliers.



Vision

A world where events are easy to plan and enjoyable to attend.

Mission 

We take take planning of your event from stress-FUL to stress-FREE!

Our Core Values

Intentional

We believe you deserve confidence and trust that every dollar spent on your conference is spent with purpose.

Dependable

In a chaotic world of event planning, we believe you deserve peace of mind and confidence that all logistic pieces are put together and nothing falls through the cracks. 

Orderly

We believe you deserve clarity and transparency when hiring suppliers and when reporting on ROI. 

Who We Serve

We work with event planning professionals in corporations, nonprofit associations, educational institutions, government agencies, and sports organizations of all sizes. Any event or meeting with 50+ attendees qualifies for our support. 

Yes, that means helping out with arranging an awards dinner, planning a fundraising event, or booking a block of hotel rooms all the way up to supporting you run a multi-day, multi-venue conference with thousands of attendees from around the world. 

Meet the Founder of Procurement Strategy Group

Professional Affiliations in DFW

 IAEE - International Association of Exhibition and Events - DFW Chapter

AMA - American Marketing Association - DFW Chapter

Conscious Capitalism - DFW Chapter

Frequently Asked Questions

What kind of meetings do you plan?

We help clients plan annual meetings, national and international conferences, user conferences, incentive trips, employee recognition trips, sales kick- offs and many more.

Can I get help from you negotiating a hotel contract for a meeting?

Yes, we can help negotiate the best terms in the hotel contract for any event. With over 20+ years of experience with hotel contracting (negotiating contracts for largest hotels in the nation and world) we consider ourselves very effective in this field.

I need help with finding unique venues in Dallas, TX for a meeting - can you help?

Of course. Since we are located in Dallas, TX we know what parts of the city are the best for a meeting and which ones to avoid. Additionally, we have resources to find venues globally. We are not limited to the area where our company is. In fact, we often travel to different destinations and visit their hotels, to have unparalleled knowledge and be a resource for meeting and event planners.

What is procurement in meetings and events?

We refer to procurement in meetings and events, when we talk about the first stage of event planning. We focus on this stage in our process, to set a strong foundation for your meeting. We create an RFP based on our internal RFP template after the pre-sourcing audit is completed. With this accurate information in hand, we assist in finding desired destination and venue for your event through a detailed sourcing process. We provide you with destination and venue analysis so you can make informed decisions and identify the best place for your meeting. We attend a site inspection and after the final decision on the best place for your meeting is made, we proceed with negotiating the venue contract. We repeat this process for any other services/products you need for your event.

I have never heard of procurement in meetings and events. Is this a new term?

Procurement has been used in many industries for many years. It is not a new term, although it may be new in the meetings and events industry. Many different industries have benefited from the procurement process as a way to track spending, evaluate vendor performance, streamline request for proposal process, speed up contract negotiations…and much more.

Can you help with airline tickets for a group?

Yes, we can help secure airline tickets for a group. We have a network of partners which includes airlines as well as private charters.

Do you help planning large conferences only?

No, we help with various size meetings. We plan meetings for 50 people +.

I already have a hotel contract signed. Can you help with the rest of the meeting planning?

Yes! If you already have the best venue and destination for your meeting, contracts are signed and next steps need to be taken - we can pick up exactly where you left off.

Do you offer complimentary consultations?

The first consultation is always complimentary. All you need to do is fill out THIS FORM and we will contact you to get it scheduled.

I have a meeting in Asia - can you help me plan it?

Yes! We are global meeting planners and plan meetings worldwide. Feel free to fill out THIS FORM and we will get the process started.

I work in the education sector. Can you help me plan a virtual conference?

We have extensive knowledge of how to plan a virtual conference. We have planned many events online and are familiar with a lot of virtual platforms currently on the market. We can help guide you through purchasing the best virtual platform for your event, designing conference agenda, help with attendee and speaker communication/management, day of the event execution, technical support, moderating and facilitating and many other services.

Do you have strategic partnerships with vendors/suppliers?

You can count on our network of reliable vendors, thoroughly vetted and ready to provide their products/services for your conference.

What is hotel guest room attrition?

Hotel attrition refers to the financial penalties that event planners may face if they fail to meet the agreed-upon room block or minimum attendance requirements stated in their hotel contracts. When event planners reserve a specific number of rooms for their attendees, they enter into an agreement with the hotel to fill a certain percentage of those rooms. If the event falls short of the expected number of attendees, event planners may be responsible for paying fees for the unoccupied rooms. Depending on the terms outlined in the contract, event planners may be required to pay a penalty for each unoccupied room and/or for the difference between the actual room block and the agreed-upon minimum. These penalties can quickly add up and eat into the event budget, potentially causing financial strain on the planner or organization. We help event planners avoid attrition all together with our "7-Step Process to Event Design".