Expert Meeting Logistics for a Smooth Experience
Murphy’s Law says that everything that can go wrong will. Murphy must have been an event planner.
Here’s a realistic scenario for a C-level executive dinner:
- The venue isn’t set up on time and it’s a mad scramble
- Guests are arriving early…but the linens & napkins are running late
- Centerpieces are taking too long to put together
- The “rubber chicken” is overpriced and undercooked
- Inexperienced banquet staff leave a poor impression
- Attendees can’t wait to leave (and won’t want to attend next year)
And that’s just what went wrong at a simple dinner!
Imagine hosting hundreds of attendees at a 3 day conference. The possibilities are endless, and frightening.
How to Avoid an Events Logistics Nightmare
Avoiding these issues starts WAY before the day of the event. It starts with the procurement process.
Choosing the right venue and the correct suppliers is critical. But who has time to source a bunch of different vendors, compare bids, and read each contract in detail?
We Do. Every Time.
What Is It Like Having Us in Your Corner?
Our holistic meeting/event planning process reduces chaos to a minimum and pushes enjoyment to the maximum.
We work from start to finish at your side and take planning of your event from stress-FUL to stress-FREE!
“Magdalena’s negotiation expertise is dynamite...and SO appreciated! At our event, she was helpful and handled SO many issues that we weren't even aware of at the time; which allowed us to continue to enjoy our event without being flustered.” - Dr. Hollen Meyer, Chief Culture Officer
It even works if you have a virtual or hybrid event!
“Lena with Procurement Strategy Group helped us navigate the process of finding a good virtual platform for our conference, did troubleshooting for us when issues came up, and guided us through a successful virtual conference with 700 registrations and three tracks. Hosting an event that big can be stressful...and it still was...but Lena helped us through it all!” - DD
Examples of What Our Logistics Services Cover
- Room Block Management
- Food & Beverage Management
- Communication with the Hotel + Off-Site Venues
- Audio-visual (in-person and virtual)
- Speaker Management
- Attendee Communications
- Registration (including Website buildout)
- Staff Management
- Branded Items (lanyards, badge holders, swag, etc.)
- Print Materials (programs, brochures, signage, etc.)
- Technology (virtual meeting platforms, scanner apps, etc.)
- Decor (centerpieces, wall decorations, etc.)
- Rentals (furniture, power units, additional equipment)
- Deliveries and Setups
- On-site Supervision
- Front of House Registration
Rely on Us for Planning AND Execution
- We take this same proactive approach from day one of planning all the way through the completion of your event.
- We get on-site with your team to manage each detail.
- We track what’s happening at each step
- We make sure YOU know what’s going on
- We hold vendors and suppliers accountable
Your next event CAN feel better for you AND for your attendees.
Ready to Get Started?
Contact us to begin a streamlined, stress reduced logistics experience.
Global Meeting Planners and Event Management Company
