Blog Layout

Why hire event management company for your corporate events?

Magdalena Bonnelly • September 13, 2023

Successful event planning requires meticulous attention to detail, effective communication, and the ability to anticipate and solve problems.

Event planning is much more than just picking a date and sending out invitations. It involves careful consideration of various elements to ensure that your event runs smoothly and leaves a lasting impression on your attendees. Successful event planning requires meticulous attention to detail, effective communication, and the ability to anticipate and solve problems .


One of the key benefits of event planning is that it allows you to create a well-structured and organized event. From the initial concept to the final execution, every aspect of the event is carefully planned and coordinated. This ensures that all the elements of the event come together seamlessly, creating a cohesive and memorable experience for your guests. At PSGroup we use methodology called 7 Step Process to Event Design. Are your curious about it? Contact us and we will schedule a call!


Another important aspect of event planning is budgeting. A well-planned event takes into account all the necessary expenses and allocates the budget accordingly. This helps you avoid overspending and ensures that you get the best value for your money. Event planners are skilled in negotiating with vendors and suppliers, allowing you to get the best deals and discounts. Budgeting and cost reduction are a backbone of 7 Step Process to Event Design. 


In addition, event planning helps you save time and reduce stress. Planning an event can be overwhelming, especially if you have limited experience or a busy schedule. By hiring an event management company like us, you can delegate all the tasks and responsibilities to professionals who will handle everything from start to finish. This allows you to focus on other important aspects of your life or business, while still ensuring that your event is a success.


Here are some tips for working with an event management company. 


1. Concept Development

An event management company will work closely with you to understand your vision and objectives. They will help you develop a concept that aligns with your goals and resonates with your target audience. Whether you have a specific theme in mind or need help brainstorming ideas, they will guide you through the concept development process.

2. Budget Management

Managing the budget is a critical aspect of event planning. An event management company will help you create a realistic budget and allocate funds accordingly. They will work within your budget to ensure that you get the best value for your money. They are skilled in negotiating with vendors and suppliers, allowing you to save costs without compromising on quality, especially using 7 Step Process to Event Design methodology.

3. Vendor and Supplier Management

An event management company has an extensive network of vendors and suppliers. They will leverage their relationships to secure the best resources for your event. From venue selection and catering to entertainment and décor, they will handle all the logistics and coordination. Additionally, established relationships come in handy when you are facing attrition charges . 

They will ensure that all vendors and suppliers are reliable and deliver on their commitments.

4. Event Marketing and Promotion

Effective marketing and promotion are essential in attracting attendees to your event. An event management company will help you develop a marketing strategy and execute it across various channels. They will use their expertise to create compelling content and engage with your target audience. From social media campaigns to email marketing, they will ensure that your event reaches the right people.

5. On-site Event Management

On the day of the event, an event management company will oversee all the logistics and operations. They will ensure that everything runs smoothly and according to plan. From setting up the venue to managing the schedule and coordinating with vendors, they will handle all the details so that you can focus on enjoying the event.

These are just a few key responsibilities of an event management company. They are your trusted partner throughout the planning process, providing you with the support and expertise you need. 

If you are in need of an event planning company, CONTACT US to discuss your future conference, meeting or incentive trip!

Corporate Event Planning

view of clouds from airplane window, incentive trip flights, incentive trip travel

Should an Incentive Trip Include a Few Hours of Meetings?

By Magdalena Bonnelly • October 30, 2024
Discover the pros and cons of including meetings in an incentive travel itinerary. Should reward travel for employees remain purely about relaxation, or can a few strategic hours of meetings add value? This guide explores both sides to help companies make the best choice for their next corporate incentive trip. Perfect for anyone interested in incentive trip planning, maximizing ROI, and creating rewarding experiences that motivate and inspire teams. Read on to find out what’s best for your team!
plan profitable conferences, successful conference, strategic meetings management

Go beyond "break-even"! How to plan profitable conferences.

By Magdalena Bonnelly • July 30, 2024
Conferences are a fantastic way to bring people together, share knowledge, and build a community. However, if you've ever been involved in organizing a conference, you'll know that they can be expensive to run. Most conferences struggle to break even, let alone turn a profit. But what if I told you that it's possible to plan a conference that not only breaks even but actually turns a profit? In this blog post, we'll explore one key strategy for planning profitable conferences and moving beyond breaking even. Today, we're delving into the world of profitable conferences and how to make them not just successful, but truly memorable and lucrative. And to add a touch of intrigue to our event planning arsenal, we introduce the cutting-edge service of Event Forensics. Planning a conference that not only meets but exceeds your financial goals is a daunting task. With so many moving parts, it's easy to get lost in the sea of different charges, quotes, and contracts. But fear not, dear event planners, for we're here to guide you through the maze and help you emerge victorious. So, what is the secret sauce to planning a profitable conference? Should you CUT cost on decor or activations? Maybe on food and beverage at the hotel? Or maybe you should forgo a 4 piece band during awards dinner and just use the good ole' Spotify list on your iPad? What if I told you that you do not have to cut costs on anything? What if I told you that the only thing you need to do, is put your analytical hat on? Or even better, hire us to do it for you! Let's shine the spotlight on Event Forensics. This innovative service is like having a detective at your side, uncovering valuable insights and data that can significantly boost the profitability of your conference. By analyzing financial info from past conferences, Event Forensics unveils a hidden road to profitability! Imagine being able to identify what drains your budget year after year, because ... inflation.. cost of doing business... leap year... election year.. you get what we are saying! With Event Forensics, every invoice and contract from past conferences is analyzed to identify three things: Your conference's economic impact on the destination Your buying power Opportunities for savings Imagine a store that doesn't do inventory every few months. It loses leverage with its vendors and negotiating better deals looks like "throwing spaghetti at the wall and seeing what sticks". There is no meaningful strategic conversation possible. And while our competitors will tell you about relying on their negotiating and buying power, we want you to build and rely on your own. Here is what one of the clients said about the Event Forensics service: "It's a guiding tool to help you see whether you are staying within the budget, but it also helps you see whether you have room to play with. And what you helped me do was to get everything together, compare it year to year, to the sponsorship allocation..." Are you curious about the Event Forensics service? Contact us today to get more info!
More Posts
Share by: