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Holistic Sustainability in Meeting and Event Management

Magdalena Bonnelly • April 16, 2023

What is Holistic Sustainability and How It Can Be Implemented in Meetings and Events? 

Holistic sustainability is a term you do not hear very often in meetings and events. You hear about SUSTAINABILITY, but what does holistic sustainability mean? And how does it affect your meetings and events? 


Our 7 Step Process is deeply rooted in holistic sustainability. It takes into consideration 3 Ps of this concept: People, Planet and Profitability. Fill out THIS FORM to find out how our process can help you!


So what is it exactly?


When we work with our clients, we guide and educate on organizing their conferences to serve people, reduce negative impact on the planet and increase profitability. Our philosophy starts in defining what "holistic" and "sustainability" means to us. In our process, when we mean "holistic", we mean it "as a whole", "big picture", "lack of silos". When we talk about "sustainability" in our process, we talk about doing something that has positive effect on socio-economic factors internally and externally, and minimal negative impact.


7 Step Process that we have developed, is a two fold process. First, as preparation to launch into 7 Step Process, we look at big picture goals and objectives you have for the conference you hired us to plan. We address whole well-being of the event as it's own micro- or macro - organism within your organization and outside of it. 

Second part of the process is where we start 7 Step Process for procurement, meeting logistics and execution. 


Unlike many of our competitors who focus on specific tasks like sourcing or contract negotiation, we implement full procurement process as a foundation for meeting logistics and execution. This is what we mean when we say "holistic" or "no silos". When we start procurement of products and services for your conference, we already are future proofing your conference. How we do that is by taking into consideration how each vendor you choose will affect your further planning process. 

 

If you are a small to medium business and do not have defined meetings and events department, we work with your designated officers on how to implement our 7 Step Process and take first steps towards holistic sustainability in your organization's conferences. 


Are you ready for holistic sustainability to be implemented in your organization's conferences? Fill out this formand we will be in touch!

Corporate Event Planning

view of clouds from airplane window, incentive trip flights, incentive trip travel

Should an Incentive Trip Include a Few Hours of Meetings?

By Magdalena Bonnelly • October 30, 2024
Discover the pros and cons of including meetings in an incentive travel itinerary. Should reward travel for employees remain purely about relaxation, or can a few strategic hours of meetings add value? This guide explores both sides to help companies make the best choice for their next corporate incentive trip. Perfect for anyone interested in incentive trip planning, maximizing ROI, and creating rewarding experiences that motivate and inspire teams. Read on to find out what’s best for your team!
plan profitable conferences, successful conference, strategic meetings management

Go beyond "break-even"! How to plan profitable conferences.

By Magdalena Bonnelly • July 30, 2024
Conferences are a fantastic way to bring people together, share knowledge, and build a community. However, if you've ever been involved in organizing a conference, you'll know that they can be expensive to run. Most conferences struggle to break even, let alone turn a profit. But what if I told you that it's possible to plan a conference that not only breaks even but actually turns a profit? In this blog post, we'll explore one key strategy for planning profitable conferences and moving beyond breaking even. Today, we're delving into the world of profitable conferences and how to make them not just successful, but truly memorable and lucrative. And to add a touch of intrigue to our event planning arsenal, we introduce the cutting-edge service of Event Forensics. Planning a conference that not only meets but exceeds your financial goals is a daunting task. With so many moving parts, it's easy to get lost in the sea of different charges, quotes, and contracts. But fear not, dear event planners, for we're here to guide you through the maze and help you emerge victorious. So, what is the secret sauce to planning a profitable conference? Should you CUT cost on decor or activations? Maybe on food and beverage at the hotel? Or maybe you should forgo a 4 piece band during awards dinner and just use the good ole' Spotify list on your iPad? What if I told you that you do not have to cut costs on anything? What if I told you that the only thing you need to do, is put your analytical hat on? Or even better, hire us to do it for you! Let's shine the spotlight on Event Forensics. This innovative service is like having a detective at your side, uncovering valuable insights and data that can significantly boost the profitability of your conference. By analyzing financial info from past conferences, Event Forensics unveils a hidden road to profitability! Imagine being able to identify what drains your budget year after year, because ... inflation.. cost of doing business... leap year... election year.. you get what we are saying! With Event Forensics, every invoice and contract from past conferences is analyzed to identify three things: Your conference's economic impact on the destination Your buying power Opportunities for savings Imagine a store that doesn't do inventory every few months. It loses leverage with its vendors and negotiating better deals looks like "throwing spaghetti at the wall and seeing what sticks". There is no meaningful strategic conversation possible. And while our competitors will tell you about relying on their negotiating and buying power, we want you to build and rely on your own. Here is what one of the clients said about the Event Forensics service: "It's a guiding tool to help you see whether you are staying within the budget, but it also helps you see whether you have room to play with. And what you helped me do was to get everything together, compare it year to year, to the sponsorship allocation..." Are you curious about the Event Forensics service? Contact us today to get more info!
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