and you need help finding a venue, arrange food and beverage, order AV equipment?
Do you need help on-site at your conference?
And create an exhibitor experience that will make them come back to your conference year after year?
and arrange all aspects of travel, stay and activities?
The reality is that you will need to:
These are procurement activities, and that’s where we EXCEL!
Between sourcing the right vendors, negotiating contracts, and ensuring flawless execution, your team is stretched thin. The last thing you need is overpaying for services, dealing with unreliable suppliers, or scrambling to find the right event staff.
Our solution?
Whether you need services/products for your conference or to find sponsors; negotiate contracts with hotels or find professional event staff, we bring ease and transparency, when procuring and managing vendors for your conference!
We do that by:
removing guesswork from conference planning with Event Forensics
negotiating fair and transparent contracts with various vendors and making sure they deliver on what they promised
building a network of vetted experts that you can use for your conference, meeting or incentive trip
Rushed decisions put your conference at risk—impacting attendee satisfaction, sponsor ROI, and future attendance.
No planner leaves things to chance, but with limited time and endless tasks, delegation often lands in the wrong hands. When procurement isn’t handled by an expert, the result is budget overruns, logistical chaos, and a poor attendee experience.
Here’s what happens in the long run:
Higher Costs – Last-minute bookings mean premium rates, rush fees, and missed savings on bulk pricing.
Limited Availability – The best venues, vendors, and staff are already booked, forcing you to settle for less.
Operational Chaos – A lack of planning leads to miscommunication, delays, and avoidable mistakes.
Attendee Frustration – Poor logistics, long wait times, tech failures, late f&b additions etc. create a negative experience.
Nothing was left to chance. Magdalena was meticulous in her planning and preparation ensuring that everything ran smoothly and most importantly - on time!
The event was a fabulous success without doubt because of the involvement of the Procurement Strategy Group.
Let them do the hard work and you just have to turn up and look good ??
Lena was absolutely amazing as our event planner for the Vibrant Longevity Summit! She flawlessly managed every detail, from organizing the venue to coordinating speakers, and ensured everything ran smoothly. Thanks to her dedication and expertise, our two-day event was a huge success, receiving rave reviews from attendees. Lena’s attention to detail and commitment to excellence truly made the summit an unforgettable experience. We couldn’t have done it without her!
Magdalena created an Event Forensics tool that allows me to track my budget, see year to year trends, and also provide key information to my leadership in a more efficient manner. This allows me to show the total spend of my event and will help me negotiate better terms and concessions for future events. -
Magdalena’s negotiation expertise is dynamite...and SO appreciated! At our event, she was helpful and handled SO many issues that we weren't even aware of at the time; which allowed us to continue to enjoy our event without being flustered.
I had the pleasure of working with Magdalena on a large conference this Spring. Not only did she do a phenomenal job but she was also very enthusiastic and energetic...she made working fun. Extremely professional; and always going above and beyond. I would gladly work with her again any time.
How would it feel to KNOW your numbers 100% of the time?
What if you were able to spend each dollar with purpose?
What if you could show improved ROI every year for every event?
Let’s do a deep dive and find ALL the ways you can save.